Automation, mapped to your role and your number.
Whether you measure your week in downtime, throughput, or headcount, the work starts the same way: find the manual task that's quietly costing the most, and take it off your team's plate.
GembaOps helps manufacturers and distributors automate the manual, repetitive operations work that quietly eats hours every week — shift reports, data entry, invoice processing, status updates. We combine clean rule-based workflows with AI where it earns its place, design the fix on the floor with the people doing the work, and hand back a documented system that runs itself. You keep the hours; we prove the before and after in real numbers.
You've got a different fire to put out.
Same engine, different starting point. Here's where we'd begin based on what's on your desk.
Plant / Production Manager
"I need the floor moving and the reports done without pulling people off the line."
We automate the shift reports, line-status roll-ups, and handoffs that eat your supervisors' time — so the numbers are ready before the meeting, and nobody's retyping them at 5pm.
Operations Director
"I need throughput and margin without adding headcount."
We target the repetitive work across order entry, invoicing, and reporting that scales with volume — buying back capacity so the same team clears more, and giving you clean data to manage by.
Owner / CIO
"I need automation that's safe, documented, and won't become shadow IT."
We build on tools you already own — Microsoft 365, Power Automate, Power BI — with documentation, clear ownership, and security in mind, so what we deliver is auditable and your team can run it.
Pick the result you're being measured on.
Reduce downtime
Automated alerts, status, and handoffs mean work doesn't stall waiting on a person to copy a number or send an update.
Increase throughput
Take the busywork off the critical path so the same team clears more orders, invoices, and reports per shift.
Cut cost
Reclaim 15–20 hours a week of manual labor and redeploy it — instead of hiring for the same repetitive task.
Eliminate errors
Validation on every record catches the typo before it becomes a wrong shipment, a bad invoice, or a bad number in a report.
The easiest time to automate is right at the start.
New ERP going in? First real software replacing the spreadsheets and paper? That's the perfect moment. You don't have a decade of tangled workarounds to unwind yet — we can set the automation up clean, the first time.
- New ERP / first-system rollouts
- Small & family-run operations
- Spreadsheet-and-paper workflows
Why smaller shops win here
Big plants have committees. A mom-and-pop operation has a decision-maker who can say yes today and see the result next week. We move at your speed:
- One clear automation, shipped fast
- No enterprise software to buy
- Built on tools you already pay for
- Documented so you're never locked in
Two toolkits, one decision: the right one for the job.
AI Workflows
For the messy, judgment-heavy work — reading documents, classifying, drafting, summarizing.
See AI workflowsClean Logic Workflows
For the predictable, rule-based work — Power Automate, Power BI, and the 365 stack.
See clean logic workflowsNot sure which one fits your floor?
That's what the free audit is for. 20 minutes, your real workflow, and a straight answer on what's worth automating first.
Book your free ops audit Prefer email? frank@gembaops.com