Start small and low-risk. Scale when the ROI is obvious.
Most engagements start with a fixed-scope audit — and the audit fee credits toward your build, in full. Then pick the build size that fits. No retainers you can't get out of, no scope creep.
Three sizes. Fixed fee. You know the number before we start.
Every tier is priced against what the automation saves you — the audit puts a real number on that first.
- 3+ connected workflows, one system
- Integrations + a live dashboard
- On-site training day included
- 90 days of tuning
- Design & build end-to-end — e.g. full invoice intake
- Built on your tools (Power Automate, Make, n8n, AI)
- Documentation your team can run · 30 days of tuning
- Measured before/after on a real metric
- The report that builds itself, the validation that catches errors
- Live fast, documented, no lock-in
- Measured before/after — proof for the next step
Doesn't fit a box? Custom end-to-end scope runs $5K–$30K+ depending on what it touches — we lock the number before any work starts.
Care plans — so it keeps running without you babysitting it.
Monitor
Uptime monitoring, a monthly health report, and knowledge/rule updates as your prices and processes change.
$500/mo cancel anytime
Tune
Everything in Monitor, plus a monthly tuning session and two small change requests a month.
$1,200/mo cancel anytime
Advise
Everything in Tune, plus a monthly strategy hour and first call on new automation opportunities.
$2,500/mo cancel anytime
Start with the audit — it pays for itself when you build.
- Walkthrough of your operation, on the floor
- The 3 highest-ROI automation opportunities, ranked with real numbers
- A clear recommendation — AI or clean logic
- Credits 100% toward any build ($5K+) booked within 60 days
- Additional workflow while we're in there · +$2.5K–$4K
- Live dashboard (Power BI or equivalent) · +$1.5K–$3K
- Extended documentation & SOP pack · +$750
- Rush delivery (2 weeks, not 4) · +20%
- Hands-on with your real workflows
- Leaves your team able to build small wins themselves
- On-site or remote
- Ongoing roadmap & new automations
- A steady hand without a full-time hire
- Priority support on what's already built
- Monthly phishing & wire-fraud drills, authorized by you first
- A plain-English scorecard: who slipped, what it would have cost
- A callback rule installed in your AP process so money can't slip out
- Or add it to any care plan for +$300/mo
Founding-client pricing available on the first few audits in exchange for a documented case study. Exact pricing depends on scope — we lock it before any work starts.
Fixed fees for projects. Hourly only when scope is genuinely open.
Project-based (standard)
A fixed fee for a fixed scope, agreed up front, typically 50% to start. You know the price before we begin — no meter running.
Retainer
A set number of hours per month for ongoing advisory and new builds. Best once you've got automations running and want to keep going.
Hourly (advisory only)
For genuinely undefined, exploratory work where a fixed scope doesn't fit yet. We move you to fixed-fee as soon as the scope is clear.
A simple test for whether to outsource anything.
Take the salary, divide by 2,000 to get an hourly cost, and price what the task costs you per year. If you can have it done — or automated — for a quarter of that, that's a 4× return. You do it. Run your own numbers:
every year, in loaded labor.
Enter your numbers to see the return.
Estimates only — for a real number we measure your actual workflow during the free audit.
Start with the free audit. Decide from there.
No pressure to buy anything. Worst case, you leave with a ranked list of what's worth automating and what it'd save.
Book your free ops audit Prefer email? frank@gembaops.com