Start small and low-risk. Scale when the ROI is obvious.
Most engagements start with a fixed-scope audit, then move into a project build only if the numbers make sense. No retainers you can't get out of, no scope creep.
- Walkthrough of your operation, on the floor
- The 3 highest-ROI automation opportunities, ranked
- Rough time/cost savings for each
- A clear recommendation — AI or clean logic
- Design & build end-to-end
- Built on your tools (Power Automate, Make, n8n, AI)
- Documentation your team can run
- Measured before/after on a real metric
- Hands-on with your real workflows
- Leaves your team able to build small wins themselves
- On-site or remote
- Ongoing roadmap & new automations
- A steady hand without a full-time hire
- Priority support on what's already built
Founding-client pricing available on the first few audits in exchange for a documented case study. Exact pricing depends on scope — we lock it before any work starts.
Fixed fees for projects. Hourly only when scope is genuinely open.
Project-based (standard)
A fixed fee for a fixed scope, agreed up front, typically 50% to start. You know the price before we begin — no meter running.
Retainer
A set number of hours per month for ongoing advisory and new builds. Best once you've got automations running and want to keep going.
Hourly (advisory only)
For genuinely undefined, exploratory work where a fixed scope doesn't fit yet. We move you to fixed-fee as soon as the scope is clear.
A simple test for whether to outsource anything.
Take the salary, divide by 2,000 to get an hourly cost, and price what the task costs you per year. If you can have it done — or automated — for a quarter of that, that's a 4× return. You do it. Run your own numbers:
every year, in loaded labor.
Enter your numbers to see the return.
Estimates only — for a real number we measure your actual workflow during the free audit.
Start with the free audit. Decide from there.
No pressure to buy anything. Worst case, you leave with a ranked list of what's worth automating and what it'd save.
Book your free ops audit Prefer email? frank@gembaops.com